> How long are you staying?
Less than two weeks.
>Will you have time to visit with us?
I'm really hoping to, but my schedule will be pretty tight. Let me get back to you about that after the weekend.
sorts of information shouldn't be sent via email?
Most people do not realize that email is not as private as it may
seem. Without additional setup, email is not encrypted; meaning that
your email is "open" and could possibly be read by an unintended person
as it is transmitted to your reader. With that in mind, never send the
following information over email:
- Credit card or other account information
Additionally, avoid sensitive or information that could be
potentially damaging to someone's career and/or reputation, including
your own. Beyond email's general lack of security and confidentiality,
your recipient can always accidentally hit the Forward button, leave her
email account open on a computer, or print and forget that she's
printed a copy of your email.
sending attachments
The ease of transmitting files to a particular person makes email
very attractive. However, there are some guidelines you should follow:
- Never send an attachment to someone you don't know the first time
you contact them (unless, of course, the contact has posted a job ad
requesting a resume in a Word document). They (or their computers) might
think it is spam or a virus, and delete your message.
- Avoid unnecessarily large file sizes. Digital photos especially:
most digital photos come off the camera much larger than can be viewed
on screen. Learn how to resize your digital photographs.
- When you must send a large file or set of files, do the recipient
the courtesy of sending an email telling them what you'll be sending and
why.
- Be sure to have anti-virus software installed on your computer to scan all of your outgoing and incoming messages for viruses.
email Security
- Email users should be aware that email is not a secure communication method. Never send important information like social security numbers, drivers license or bank account numbers via email.
Group Mailing
- Email allows you mail multiple recipients at the same time. While convenient, group mailing can expose other people's email addresses. Using the blind carbon copy (bcc) option is a good alternative to keeping your recipient list private. If you find that you are mailing the same group of people frequently, consider creating a mailing list using a free online service such as Yahoo Groups or Google Groups.
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